ModusFrame Book a call

Your way of working, automated.

ModusFrame builds AI automations for the repeat work across your business.

Book a call
Email Forms Documents Lead answered CRM Calendar Accounts

Built in the tools you already pay for

  • n8n
  • Make
  • Zapier
  • Claude
  • Google Sheets
  • HubSpot
  • Xero
  • WhatsApp
  • and more

The same day, with and without the repeat work

Built for small teams with more work than hours.

What comes inWithoutWith ModusFrame
A new enquiryWaits until someone is freeAnswered in minutes, with a draft ready
A booking requestBack and forth by phoneA real free time offered and booked
Month-end invoicesWritten one by oneNumbered, saved and drafted for approval
The weekly numbersCopied between tools by handReady each week, with your tools in step
Something unusualSits in the inboxThe AI stops and a person picks it up

If your team repeats it, we can automate it.

  • Sales and leads
  • Customer support
  • Operations
  • Sales and leads
  • Customer support
  • Operations
  • Finance and admin
  • Marketing
  • Data and reporting
  • Finance and admin
  • Marketing
  • Data and reporting

Systems we have built for clients

Six real projects. Slide through them.

  1. 01 Accounting firm

    Monthly invoices, numbered and drafted

    Before, every invoice was written by hand.

    1. Month listed
    2. Numbered
    3. VAT worked out
    4. PDF saved
    5. Email drafted

    Monthly invoicing went from hours to minutes.

    The owner checks every draft and sends.

    • Google Sheets
    • Apps Script
    • Gmail
    • Drive

  2. 02 Restaurant

    A chat that books real tables

    Before, bookings were missed when nobody could answer during service.

    The n8n workflow behind the booking chat
    1. Guest asks in chat
    2. Free tables checked
    3. A real time offered
    4. Table booked
    5. Allergies noted

    Big groups and complaints go to the manager.

    • n8n
    • Claude

  3. 03 Wholesale roaster

    Order emails turned into invoices

    Before, orders arrived as messy emails that someone retyped.

    The Make scenario that reads each order
    1. Order email arrives
    2. AI reads the lines
    3. Stock checked
    4. Invoice made
    5. Late payers reminded

    Big or short-stock orders wait for the owner’s approval.

    • Make
    • AI

  4. 04 Finance team

    Receipts checked against expense policy

    Before, receipts were checked by eye at month end.

    The n8n workflow that reads a receipt and checks the policy
    1. Receipt photo sent
    2. AI reads it
    3. Policy checked
    4. Claim logged
    5. Result shown

    Anything outside the policy goes to a manager, with the reason.

    • n8n
    • Claude
    • Gmail

  5. 05 Holiday rentals

    Guest replies that check the calendar

    Before, hosts answered the same guest questions all day.

    The n8n workflow that drafts guest replies
    1. Guest message arrives
    2. Booking found
    3. Calendar checked
    4. Reply drafted
    5. Saved to the inbox

    Refunds, repairs and complaints are flagged for the host.

    • n8n
    • Claude

  6. 06 Landscaping company

    Quotes followed up until paid

    Before, quotes went out and nobody tracked who answered or paid.

    1. Enquiry form sent
    2. Deal opened
    3. Quote reminders
    4. Deposit invoice
    5. Review request

    The owner writes each quote. Reminders stop when the customer answers.

    • GoHighLevel
The invoices used to take most of a day each month. Now the drafts are waiting and I only check and send.
Vladimir IvanovAccounting firm
Guests book while we are busy in service, and the chat has never sold a table twice.
Maria KolevaRestaurant owner
Orders go from email to invoice without anyone retyping them. I only step in for the big ones.
Daniel ReedWholesale roaster

You set how far the AI goes

Start with drafts you approve. Hand over more when you trust it.

Try the switches. Whatever the setting, the AI stops when it is unsure and a person picks it up.

Replies to customers

The AI writes the reply. You read it and send.

Invoices

The AI prepares each invoice. You approve and send.

Bookings

The AI books free slots and refuses full ones.

Weekly report

The AI sends the report every Monday.

From first call to a running system

  1. Show us the process

    A 30-minute call. You walk us through the work that repeats.

  2. Get a fixed quote

    A written plan with the price and what you will get.

  3. We build and test

    In your own tools, on real cases, until it works the way you work.

  4. We keep it running

    Monthly support for changes and for the next workflow.

One person working late at a lit desk in a dark office

The work that keeps your team late can run without them.

Book a call

Show us one process that repeats

30 minutes on video with Evelina. You will leave knowing what can be automated.

Calendar opens here soon